Managed Security Systems and Password Protection Measures
Digital assets fall into two kinds of categories, both public and private. When it comes to enterprise assets, it is completely up to the company to decide what part is accessible to the public and what stays private. Above all, they need to decide on how the access is managed.
After the pandemic hit, and many offices opted to operate remotely, it was suddenly clear that employee password management would be a challenge. 30% of employees experienced a corporate account breach in a global COVID-19 State of Remote Work Survey. News of increased security breaches spread during the time, where more and more organizations struggled to keep information private.
In most cases, people are not careful enough to separate both work and personal accounts on their devices and risked their identities by not taking the necessary precautions to safeguard their account passwords.
Ultimately, the password management and account management for corporate accounts are reliant on each organization’s ability to adequately inform their employees and other correspondents of the organizational policies regarding security and privacy. Taking the necessary steps and establishing the right guidelines for the staff to follow.
The way companies manage to protect identities and secure passwords is through identity and access management software, known as IAM solutions, and through general password management guidelines and security protocols.
Identity and Access Management (IAM) solutions are a fully packages solution that can protect corporate accounts from hacking and other security breaches. They act as effective tools that can manage all user accounts, check for vulnerabilities, and warn against any known threats. They are employed to protect the digital front door of any organization by equipping its teams with the necessary tools to secure every individual asset against breach.
Password Protection Measures of IAM Solutions
In addition to basic security measures, IAM software can also enforce security guidelines for each individual user for account protection. An organization cannot be in guard of every user’s management of their own accounts. Therefore, it is the individual who is in charge and solely capable of protecting their accounts.
This has however proven to be a lost cause as the majority of staff members do not take the account security measures by themselves. Therefore, an IAM system can alert users when they set unsafe passwords, as well as remind them to reset their passwords periodically. This also involves some training for the employees to take the necessary precautions.
Employee security training:
Employees have to undergo an account security training when they are inducted into the organization. During the training, the staff is instructed on the basic measures that they will need to take in order to ensure a safe account. They will be forbidden to share their account information with any other people in the organization and to always approach IT with tickets to resolve any high priority concerns. The employees will also be up to date on any new security policies and are asked to protect company information that is confidential.
Mandatory password resets:
It may not always be the best idea to burden the employees with the responsibility of password protection when they may be lost for time to remind themselves of such administrative tasks. The IAM system can be a great start in such scenarios. To ensure that an employee changes their passwords from time to time, the IAM system can send mandatory password reset requests. They will warn the employees of account disconnect in case the password is not reset on time.
This way, all the users can be synchronized in all account protection efforts. The self-service password reset portals allows users to manage their passwords from across any device, such as a smart phone, or laptop, or an office device. They can utilize additional password protection methods that comes along with their IAM accounts.
Discourage bad password habits:
Bad password habits can never be substituted with a strong password system. If an employee is not aware that their password handling mishaps can lead to an entire organization’s security to be compromised, then they are more prone to be slack in their efforts.
If employees are storing their passwords in a less secure digital space, then even if their account was initially safe, the less secure digital space can be misused to enter the corporate account. Entrusting the information with another party is another huge risk that some can be easily misled into sharing it with a close friend or family member. In fact, security breaches from sharing account info with such a third party has resulted in major breaches in many organizations.
A better alternative to saving information in papers, or saving them in publicly accessible digital spaces is to put them in a password locker. Password lockers could be secured with biometrics data or have more tiers of security in place.
Single Sign On (SSO): Most IAM software comes with a single sign-on feature where an identity provider, like vSecure, can act as the trusted partner for a service provider to protect user accounts. With a single password that provides access to the entire network of organization resources and apps, it’s a great way to protect employee accounts.
Besides, it ensures that the security is provided by an authorized provider and also does away with the need to rely on multiple passwords to secure the entire corporate account information. As always, the account can have layers of protection that ensure that only the authorized user has access to the account.